August 2oth 2019 at 7 pm in the Craigdarroch Arms Hotel Moniaive. Apologies: Jan McFadzean (Chair), Sue Grant Present: Tim Osullivan (Treasurer), Kate Howard (booking secretary) Anja Lyttle (minutes) Nettie Squibb, Peter Roberts, Alison Miles and Margaret Glasgow. Anja Welcomed those present. The minutes were proposed to be correct by T.O and seconded by N.S Matters arising: none Financial report: At the moment there is £4300.55 in the bank account. All bills are paid up to date and GMI is now in credit with Alison and Hunter for fuel. Invoices will be sent out within the next two weeks. Autoharp weekend: A.L explained that GMI was used for 2 days and that a fundraiser is planned to pay for the second day of hire. Tim received a cheque for the first day of hire from UK Autoharps. Tim followed up the invoice from Tom Thomson. The committee agreed to write off any money/work Tom owes GMI and hire someone else to paint the pillars. N.S will ask Lee Squibb to do this. Water bill: a water bill was issued to GMI for around £1000.- T.O contacted Scottish Water to explain again that GMI, as a Registered Scottish Charity, is excempt. This is ongoing. Booking report: K.H reported that, after the summer holidays, bookings have picked up again, with new groups using the hall. K.H proposed that small groups, who can not afford to pay the regular hire fee would pay according to the numbers attending their organisation. T.O proposed that Kate will use her discretion to set a fee. This was seconded by A.L (for booking see GMI website) Action points from previous meeting: KH met with Playcare to discuss an affordable annual fee for the hire of GMI for Nursery and After School Care. Fiona Mcmillan (Play Care leader) will discuss this further with her committee. KH was not able to set a community participation date. Sensor light: T.O will contact Tom Howarth again regarding the installation of sensor lights outside the front door of GMI. Coving: T.O has been in touch with Andy and will firm up with him. Hand rail: The handrail at the back of GMI has not yet been done. A.L proposed paying someone to do this before the Bluegrass Festival (end of September) this was seconded by T.O. N.S will speak to Lee. School fee. A.L sent an email to the school for clarification on the council payment for the use of GMI. A.l will follow this up within the next three weeks. Library report.( A.L ) The community - honesty-Library is now housed in The Hive. It has been used on a regular basis throughout the summer. The children’s Library has now been set up. T.O asked if ‘The Hive’ would take over. A.L explained that it is not a lot of work and that ‘The Hive’ is not interested on taking this on board. ( also see minutes of the previous committee meeting). A.M asked about payment for the hire of the library room at The Hive. A.L explained that all money from the library will go to The Hive.
The Rotary club has taken 5 boxes of books for a charity fund raising. A ‘Book weekend’ is planned for November 2019. Tree replacement. K.H proposed having a community garden with raised beds in front of GMI. A.L strongly opposed this and will put this item on the next agenda to be discussed. Pottery kiln. T.O checked that the Insurance Company had no objections to the installation of the kiln in the downstairs pottery room. M.G reassured the committee that the kiln will only be switched on during the night or when the building is not in use. T.O asked M.G to get information about the cost of electricity used and to have a cage fitted. The committee unanimously agreed to go ahead, providing T.O is happy with the outcome of these enquiries. Invoicing/Signatures. P.R has now handed over the invoicing to A.M. New signatures are: TO, A.M, A.L and K.H All old signatures have now been cancelled. Internet banking will be set up, but the committee decided against applying for a bank card. A.L proposed a vote of thanks to P.R for all the hard work he has done for GMI. AGM; The AGM is set for Tuesday, November 12th at 7pm in the Committee room of GMI A.L will ask Sue to put the date into the next edition of the Gazette and she will put out public notices. Hire of tables and chairs. A request from the Flowershow to borrow or hire of chairs and tables had to be turned out. Tables can leave the building. An agreement with the CC after receiving a grant states that chairs can not leave the building. Stage Hire. In previous minutes it was minuted that the stage is not to leave the building on principal and that a request by a member or members of the community will be discussed and decided on during a committee meeting. TO proposed that this will continue. It was seconded by AL. A.O.B. NS informed the meeting that Lee has done fire checks and logged his findings in the log book. Lee will continue checking over the building. Keys and locks. AL proposed not changing the locks for now. There has not been a problem with keys and the locks were oiled and are now working well. The committee has not decided but agreed to leave things as they are for now. Date of next meeting: Tuesday October 3rd at 7pm in the Craigdarroch Arms Hotel.